Free tool
Automation savings calculator
Adjust your team's figures and find out what repetitive work costs you each year and how much of it you could recover by automating. Below we explain the formula so you can check it.
Rough estimate based on automating around 70% of repetitive work. In the free audit we calculate your real case, process by process.
Potential yearly savings
€32,735Automating ~70% of repetitive work
Hours saved per year
1,091 hTime your team gets back
How it's calculated
The calculator uses three figures you know well and two assumptions we explain:
- Repetitive hours per month = people × weekly repetitive hours per person × 4.33 weeks per month.
- Annual cost of repetitive work = repetitive hours per month × cost per hour × 12 months.
- Potential annual savings = annual cost of repetitive work × 70%.
- Hours recovered per year = repetitive hours per month × 70% × 12 months.
4.33 is the average number of weeks in a month (52 weeks divided by 12 months). 70% is the share of repetitive work we assume can be automated: a cautious estimate, because there is almost always a percentage of cases that needs a person.
A worked example
A company with 5 people who each spend 6 hours a week on repetitive tasks, at an average cost of €30 per hour:
- Repetitive hours per month: 5 × 6 × 4.33 = 129.9 hours.
- Annual cost: 129.9 × €30 × 12 = €46,764.
- Potential annual savings (70%): €32,735.
- Hours recovered per year: 129.9 × 0.7 × 12 = 1,091 hours, a little more than half a full-time person works in a year.
What this figure leaves out
The calculator only measures time. It leaves out benefits that in many projects weigh as much as the hours:
- The mistakes avoided: a wrongly entered invoice, a badly copied figure, a missed deadline.
- Speed: replying to a client in minutes instead of hours, which you can estimate with the lead response cost calculator.
- The ability to grow without expanding the team at the same pace as the workload.
Nor does it include the cost of automation. To decide, compare the savings with the investment and with the time it takes to pay back. We explain it step by step in which processes to automate first and how to calculate the return.
From rough estimate to the real figure
This figure is a first approximation. In the free audit we calculate it process by process, with your team's real data, and tell you what to automate first and what isn't worth it.
Frequently asked questions
Why does the calculator assume 70% gets automated?
It's a cautious assumption. In almost any repetitive process there's a share that needs a person: exceptions, odd cases, decisions. Assuming 100% would inflate the savings; in the audit we calculate the real percentage for each process.
How do I calculate my team's cost per hour?
Add the annual gross salary and the employer's social security contributions (around 30% more in Spain) and divide by the hours worked per year, which in many collective agreements is around 1,750 to 1,800. If you don't want to fine-tune it, use a cautious round figure.
Does the result include the cost of automating?
No. It shows the cost of the repetitive work that could be recovered. To know whether it pays off, compare it with the investment in automation: if one year's savings exceed it comfortably, it's usually worth it.
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Which task would you like off your plate?
Tell us how your team works. In a free 30-minute session we'll tell you what can be automated, how much you'd save and what isn't worth it.
Book a free meeting